Various Admin Jobs – Administration Officer L7
Job Details
| Industry | |
| Minimum Experience | Entry level |
| Job category | Admin Support and Logistics |
| Contract term | Permanent Term Contract |
| Salary | R 269 214.00 per annum (plus benefits) |
Location: Dr George Mukhari Academic Hospital, South Africa
Date of Closing: 03-04-2023
Requirements :
- Minimum of Grade 12 or equivalent, National Diploma (NQF6) in office Administration, Public Management, Public Administration, Business Administration or relevant, minimum of 3 years’ experience in administration / office management or secretary, three (3) year National Diploma (NQF6) in Public Administration/Office Management or related field will be an added advantage. Proficiency in all Microsoft Office applications (computer skills). Valid Driver’s License will be an added advantage. Strong Administrative and organizational skills. Communication skills written and verbal. Teamwork and interpersonal skills Customer service skills. Problem-solving skills. Technology and software skills (will be tested). Facilitation, Interpersonal skills. Telephone etiquette, Decision Making, Analytical, Project Management, Supervisory skills. Knowledge and understanding of the legislative framework governing the Public Service.
Duties :
- Provide secretarial, administrative and receptionist support in the Directors’ office. Manage and administer the Director’s diary and itinerary. Develop and maintain a schedule of meetings for the directorate and Director’s office. Provide secretariat duties during meetings, including minutes taking, compilation of agenda and action plan, and distribution thereof. Ensure effective and efficient functioning of the Directorate. Assist with arrangements of personal development training of staff members of the Directorate. Record and follow up on action plans for the Director. Track and monitor projects tasks within the Directorate. Type and prepare all the necessary documentation for the Director. Ensure the safekeeping and filing of all documentation and records in the office of the Director in line with the relevant legislation and policies. Develop and maintain document tracking systems (manual and electronic) in the Director’s. Ensure the smooth running of the Director’s office by handling all correspondence and queries requiring the attention of the manager. Timeously respond to enquiries received from internal and external stakeholders. Obtains inputs, collate and compile reports, e.g., progress, monthly and management reports. Proofread submissions/reports and make notes for the Director. Provide financial administration and supply chain support for the directorate. Facilitate and coordinate all logistical and resource requirements of the directorate. Keep and maintain asset register for the directorate. Compliance to Batho Pele and Customer Care practices. Maintain a leave register and personnel records for the directorate. Liaise with all the relevant stakeholders and maintain professional relations. Supervise and provide personnel administration services within the directorate. Administer travel arrangements for the director (accommodation, travel, venues arrangements, etc.). Administer claims and sundry payments (S & T, cellular phone, petty cash, payments, ad hoc).
Notes :
- Applicants are not required to submit copies of qualifications and other relevant documents on application but must submit the completed CV and new updated Z83 form obtainable from any Public Service Department or on the internet at www.gov.za/documents.Received applications using the incorrect application for employment (old Z83) will not be considered. Each application for employment must be fully completed, initialled and signed by the applicant. Failure to complete will lead to disqualification during the selection process. Section A, B, C, D and F must be fully completed and section E, and G should be ignored if the required information is attached on CV. Declaration must be completed and signed). Only shortlisted candidates will be required to submit certified copies of qualifications and other relevant documents on or before the day of the interview. Please ensure that the specific reference number is quoted correctly. Applications can be delivered to: Dr. George Mukhari Academic Hospital, 3111 Setlogelo Drive, Ga-Rankuwa, 0208 Nurses Home Block 13(HR Registry) or posted to: Dr. George Mukhari Academic Hospital, Private Bag X422, Pretoria 0001. Due to technical problems with GPG vacancy website that the institution is consistently faced with, applicants are encouraged to apply using any of the above methods. Correspondence will be entered with shortlisted candidates only. If you have not been contacted within three (3) months after closing date of this advertisement, please accept that your application was unsuccessful. The employer reserves the right to fill this position. It is legislative requirement that all newly appointed staff members be subjected to Personnel Suitability Check (PSC)- Verification, upon appointment within the department. This verification processes entails reference checks, identity verification, qualification verification, criminal records check. Successful candidates will be subjected to OHS medical surveillance as required by HBA regulations within OHS Act 85 of 1993.
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